Assistant Superintendent

Cattaraugus/Allegany BOCES   Olean, NY   Full-time     Education
Posted on October 31, 2022
Apply Now

Olean City School District
Assistant Superintendent

JOB TITLE: Assistant Superintendent
REPORTS TO: Superintendent of Schools
SUPERVISES: Building/District administrators


The Assistant Superintendent for Academic Services assists the Superintendent in providing educational leadership for the District and in managing the District policies, regulations, and procedures that directly impact students, the learning, social, emotional and academic programs to ensure that all students have a supportive learning environment that meets the approved curricula and mission of the school and district. Achieving academic excellence requires that the Assistant Superintendent of Academic Services supervises building based administrators and staff and works collaboratively to direct and nurture all members of the school staff hired by the Board of Education. The academic programming component of the district falls under the daily supervision of the Assistant Superintendent where it is essential to communicate the academic goals and objectives of the district effectively with staff, students, parents, colleagues and the community at large. Inherent in the position are the responsibilities for scheduling, curriculum development, professional development, extracurricular activities, personnel management, emergency procedures, and facility operations. This role will also direct planning, implementing, directing and maintaining the district’s instructional personnel services; managing professional growth opportunities; serving as a resource, and maintaining staffing to ensure that personnel functions conform to district state and federal requirements.


  1. Possess appropriate New York State Education Department certification as a School District Leader or other commensurate and appropriate certification.
  2. Leadership ability in PK-12 school administration, instructional strategies, assessment, curriculum development, professional development, grant management, program evaluation and improvement, supervision and evaluation and technology.
  3. Proven success in the recruitment, hiring, management, and growth of school personnel.
  4. Possess successful documented building and district-based leadership experiences and aptitude.
  5. Extensive knowledge of NYS and Common Core Learning Standards for PK-12 age students.
  6. Ability to effectively communicate using multiple modalities including oral, print, social media and electronic to all constituent groups.
  7. Understand the academic, social/emotional, developmental and cultural needs of adolescent learners in a secondary school setting.
  8. Understand the academic, social/emotional, developmental and cultural needs of primary, intermediate, and secondary-aged learners with extensive special needs and literacy skills.
  9. Display exceptional advocacy skills that promote learning, achievement and instructional exploration, creativity, curiosity, and rigor.
  10. Possess successful documented building and district-based leadership experiences and aptitude.


  1. Assist the Superintendent in all matters as defined by the Superintendent, and act in the absence of the Superintendent.
  2. Provide academic leadership, supervision to create, maintain, enhance excellence, scholarly opportunities and achievement for all students.
  3. Provide support and assistance to the staff in the respective buildings, grade levels and departments in the following domains:
    a. Leadership & Administration
    b. Academics
    c. Pupil Services
    d. Personnel
    e. Finance
    f. School-Community Engagement
    g. Professional Growth and Development
  4. Align PK-12 programming to state, national and local standards.


  • Acts as the direct supervisor of district-based (directors) administrative staff and instructional staff in the daily implementation of academic programming and other academic responsibilities as warranted and directed by the Superintendent.
  • Supervises the effective and efficient implementation of the educational and instructional programs ensuring compliance with local, state, and federal regulations and the provisions of the district's collective bargaining agreements.
  • Assumes responsibility for the development of annual goals and action planning for the teaching and instructional program.
  • Assists in the creation of all reports, records, and other paperwork as required by the New York State Education Department and the federal government, or paperwork that may be appropriate to the district's administration.
  • Keeps the Superintendent informed and works cooperatively with all other administrators in school and district-related matters.
  • Leads appropriate professional meetings and committees.
  • Establishes and maintains efficient administrative procedures to support the teaching and learning functions of the district.
  • Performs other leadership and administrative duties and assumes such other responsibilities as may be assigned by the Superintendent.
  • Serves as a Lead Evaluator
  • Assumes responsibility for the implementation of curriculum aligned with state frameworks, student and teacher performance objectives, curriculum standards, and proficiencies in all subject areas.
  • Directs the development, evaluation, and revision of curriculum and instruction and assumes responsibility for the implementation of approved programs. Coordinates and articulates curriculum among and between the grades.
  • Assumes responsibility for the formulation, planning, and implementation of the professional development program for professional staff (teachers and administrators).
  • Works with administrators in the evaluation of instructional materials, including textbooks, digital resources, library/media acquisitions, and other instructional materials.
  • Provides leadership in developing plans for instructional research, piloting studies for curriculum, instruction, and technology, and considering new courses of study.
  • Maintains a high level of competence in the field of education, remaining current in issues related to areas of responsibility.
  • Maintains a high level of personal integrity and a strong work ethic.
  • Administers negotiated collective bargaining agreements;
  • Negotiates collective bargaining agreements with employee organizations representing administrators, teachers, and other certified personnel.
  • Assures compliance with laws and rules administered by the local Civil Service Agency;
  • Supervises the recruitment, retention, and development of the highest-quality personnel
  • Interviews applicants for teaching and support staff positions and conducts reference checks in order to recommend hiring and job assignments;
  • Supervises the preparation and maintenance of personnel files for personnel; Ensures compliance with federal and state agencies relating to fair employment practices such as the American with Disabilities Act, the Family Medical Leave Act, and Worker’s Compensation;
  • Monitors compliance with district employee attendance policies and procedures by ensuring consistent recording and reporting of employee attendance;
  • Advises administrators and supervisors in matters concerning employee problems and/or complaints; provides technical assistance and coordinates follow-up activities on employee relations problems such as law enforcement matters, arrests/convictions, unsatisfactory service, and discipline;
  • Investigates employee grievances, allegations of employee misconduct and incompetence in order to frame management positions based on facts observed;
  • Works in partnership with the school attorneys and/or BOCES Labor Relations Specialist with the preparation of formal charges in disciplinary matters and negotiates settlements;
  • Studies legislation, case law, arbitration, and PERB decisions to keep abreast of developments in the field of personnel and labor relations in order that adoption in policies or procedures may be promptly initiated and effectively executed;
  • Confers with Labor Relations Specialists to monitor progress, and provide counsel in relation to collective bargaining, contract administration, and issues involving employment and labor relations;
  • Reviews qualifications of teachers and administrators to assure compliance with the Commissioner of Education’s certification and qualification requirements; Acting as Regional Certification Officer to track and report all professional development hours for professional certificates;
  • Serves as the District Title IX Officer;
  • Oversight and management of District Substitute process and substitute reimbursement;
  • Employment verification oversight;
  • Prepares and provides statistical reports;
  • Serves as liaison with the payroll department;
  • Assists with projection of yearly staffing needs;
  • Assists with the preparation and drafting of the District’s annual budget development as well as ancillary state federal, and local financial reports;
  • Directs the processing of fingerprints and review of criminal convictions to ensure that no new employee has criminal conviction that would prohibit the employee from working with students;
  • Participates in internal board committees as requested;
  • Develops, interprets, and evaluates personnel policies and procedures;
  • Assists with the coordination of the employee evaluation process
  • Assists with the continuing development and refinement of evaluation procedures for personnel;
  • Coordinates yearly orientation sessions for new employees;
  • Serves as the Medicaid Compliance Officer
  • Prepares Staff Data Reports for Chief Information Officer;