ECE Site Coordinator

Refugee Women's Alliance   Seattle, WA   Full-time     Education
Posted on January 10, 2023
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ECE Site Coordinator

Full-time Regular


POSITION TITLE:              Early Childhood Program Site Coordinator            

PROGRAM:                        Early Childhood Education Program

REPORTS TO:                    Early Childhood Education Director 

STATUS/PAY:                    Regular Part-Time (40 hours per week)   

SUMMARY: The coordinator will assist the ECE Program Director by assuring the delivery of a safe, nurturing, developmentally appropriate and culturally relevant program within the guidelines of the agencies policies and procedures, performance standards, and licensing guidelines. 


  • Serve as Site Coordinator in collaboration with the ECE Director and other members of the ECE Administrative Team.
  • Assist with monitoring compliance with program contracts, performance standards (ECEAP & Step Ahead) NAC (National Accreditation Commission) requirements, and Licensing and Early Achievers Guidelines with a focus on facilities, health, safety and nutrition components.
  • Compile data and assist with reports as required.
  • Filing (staff time off request, reimbursements, city subsidy vouchers, DSHS monthly co-pay paper etc.).
  • Ensure compliance with Health Policy, Disaster Plan and inspection requirements (smoke alarms, fire extinguisher, Seattle Fire Department).
  • Plan and conduct monthly fire drills, quarterly earthquake drills and bi-annual lockdown drills.
  • Monitor fire and earthquake drills, first aid and disaster supplies.
  • Monitor and coordinate staff health and safety training (1st Aid, CPR, Bloodborne Pathogens, food handlers, medication management, communicable disease, disaster preparation etc.).
  • Monitor and file child and adult injury reports. Monitor and perform regular analysis in partnership with Program Director.
  • Oversee building and playground health and safety.
  • Collaborate with program cooks in finalizing monthly menus in compliance with USDA guidelines.
  • Complete monthly meal count report, quarterly meals observations, annual study month review per USDA requirements.
  • Ensure hand washing protocol is followed.
  • Support the maintenance of class ratios as per licensing guidelines; step in to classroom if necessary.
  • Keep children’s emergency contacts and pickup lists current.
  • Keep children’s allergy, asthma and other medical condition list current; update allergy list monthly.
  • Ensure medication management procedure is followed (ex. Allergy/asthma care plan, medication administration, renew expired medication etc.).
  • Provide computer technical support to ECE Staff.
  • Attend program and agency staff meetings and trainings.
  • Ensure professionalism and high program quality.
  • Foster teamwork and cooperation among staff.
  • Maintain confidentiality of all ReWA’s ECE participants’ files.
  • Other related duties as assigned by the ECE Program Specialist and Director.

Minimum Qualifications:

  • A.A. in Early Childhood Education or related field or equivalent work experience.
  • Excellent written and verbal communication skills.
  • Strong problem-solving skills.
  • Ability to work in a team-oriented environment and to handle multiple tasks.
  • Experience working in multi-cultural/lingual environment.
  • Must meet federal and state health and safety standards and maintain credentials for childcare (1st Aid, CPR, Food Handler, CPS training, pass a TB test).
  • Must pass a background check.
  • Able to work flexible hours on occasion.
  • Excellent organizational and computer skills.
  • Ability to communicate effectively with individuals from diverse cultural backgrounds.
  • Respect for others’ experiences, opinions, language, values, culture, and knowledge.
  • Access to a reliable source of transportation.
  • WA state driver’s license and vehicle insurance.
  • Experience working with immigrant and refugee families.
  • Bicultural/bilingual in Spanish, Vietnamese, Chinese, French, Omoro, Amharic, Eritrean, Somali, or Tigrinya

CLOSES: Open until Filled

BENEFITS: Medical insurance, dental insurance, LTD, life insurance; 403(b) retirement savings plan; paid vacation, holidays, and sick leave.