Full Time Administrative Assistant #103563
Full Time Administrative Assistant, University of MD Extension-Frederick County, Diploma/GED & 2 years experience.
Posting closes 08/19/2022.
Position Summary/Purpose of Position: Under general supervision, provides moderately complex administrative, secretarial and clerical support to assigned faculty. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor and staff. Incumbents have responsibility for office operations and function independently where procedures have been established. This position reports directly to the Area Extension Director.
Minimum Qualifications: High School Diploma or GED AND 2 years experience providing administrative support. Preferences: Knowledge of University of Maryland Extension programs either as a participant or volunteer. Additional Certifications: • Candidate should be able to type a minimum of 40 words per minute. • Excellent listening and communication skills (both written and oral). • Ability to interact with the public and co-workers in a courteous and pleasant manner. • Must be self-motivated and able to work well without supervision. • Evidence of capacity to build UME Diversity, Equity, Inclusion and Respect capacity through Extension program model. • This position is subject to a Criminal History Record Check and University of Maryland Background check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
Responsibilities: Screens and distributes incoming mail based on knowledge of departmental operations. Screens telephone calls and visitors, taking care of routine matters. Answers inquiries following general instructions and departmental procedures. Schedules and coordinates meetings and appointments of assigned educators. Calls attention to appointments and assembles background materials. May attend meetings and prepare notes as requested Gathers and consolidates data for reports on the basis of general instructions Composes responses to routine inquiries in accordance with general instructions of assigned staff. Reviews and edits outgoing correspondence for format, typographical and grammatical accuracy, and conformance with procedures. Prepares and reviews newsletters, manuscripts, correspondence, charts, forms and other materials from copy created by others using automated office equipment. Proofreads materials for accuracy and clarity. Ensures confidentiality of information. Relays messages and instructions between supervisor and others, exercising independent judgment and initiative where guidelines and procedures have been established. Supports office by using automated equipment such as facsimile machines, personal and networked computers and printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment. Other duties as assigned.