Section 8 Administrator

White Plains Housing Authority   White Plains, NY   Full-time     Administration / Clerical
Posted on June 8, 2022

City of White Plains

White Plains Housing Authority

Section 8 Administrator

GRADE: 13

UNION CODE: CSEA

EEO JOB CATEGORY: 01

TITLE NO.: H082

JURS. CLASS: Competitive

GENERAL STATEMENT OF DUTIES: Administers the Section 8 Program for the White Plains

Housing Authority; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: . Under general supervision of the Executive Director (or his/her designee), an incumbent in this class is responsible for administering the federally funded Section 8 Rental Assistance Program for the White Plains Housing Authority. Responsibility involves developing and implementing housing policies and procedures to provide qualified, low income families rental assistance. Extensive contacts are maintained with federal, state and local agencies, as well as community groups, lawyers and landlords to ensure compliance with regulatory mandates; maximize program funding, and provide housing services in an efficient manner. The incumbent may also be responsible for an assigned caseload with responsibility for determining the initial and continued eligibility of those cases. Supervision is exercised over professional and clerical staff.

EXAMPLES OF WORK: (ILLUSTRATIVE ONLY)

Supervises all activities and staff associated with the delivery of Section 8 Rental Assistance services, including negotiations with owners and attorneys, preparation and execution of leases and other contractual documents, resolution of landlord/tenant disputes, referral for other housing related services, verification and certification of applicants, provision of technical assistance to owners concerning housing quality standards and rehabilitation requirements, and interpretation of program regulations and City building codes;

Manages consultant contracts: such as FSS and certified H.Q.S. inspectors;

Administer and implement the Family Self Service (FSS), Homeownership, and Portability programs;

Authorizes and processes all payments to homeowners and landlords participating in Section 8;

Keeps abreast of existing and amendments to federal, state and local laws, local codes, ordinances and regulations relating to the implementation of Section 8 Rental Assistance

Program services, and provides information and interpretation to staff and others;

Ensures that implementation of program services are in compliance with federal and state program regulations, as well as within the goals and objectives of the department;

Reviews inspections of Section 8 funded facilities and notifies landlords of any complaints or violations, stopping payments for noncompliance;

Acts as compliance officer to insure implementation of Fair Labor Standards and Affirmative

Action by participating landlords and contractors;

Maintains complex computerized financial systems as mandated by federal and state reporting requirements, and monitors accounts of all participants for compliance;

Section 8 Administrator (Cont’d)

EXAMPLES OF WORK:(ILLUSTRATIVE ONLY)(Cont’d)

Reviews and evaluates state and federal housing regulations and requirements to ensure that mandatory fiscal and demographic reporting is accurate and timely;

Establishes and maintains important contacts with federal and state agencies, landlords, lawyers and community groups to discuss and negotiate contractual agreements, regulatory mandate and program policies and procedures;

Plans and assists in the preparation and implementation of the program budget;

Supervises, trains and organizes staff to implement program goals and priorities;

Coordinates and supervises the activities of subordinate staff to ensure that implementation of program services is organized and efficient, and that program services are provided in an effective and timely manner;

Resolves any problems that cannot be handled by subordinate staff and effectuates a solution;

Develops and implements methods to educate the public on program services;

Participates in meetings at the managerial level to develop new policies and program initiatives, and to implement special project initiatives;

Administers the WPHA HCV program waiting list and other site based waiting lists;

Submits monthly HCV program data to HUD via the Voucher Management System (VMS) to enable

HUD funding, and to obligate and disburse funding in a timely manner based on actual PHA use;

Submits all client transactions (HUD 50058 forms) to HUD’s PIH Information Center (PIC);

Administers all voucher transfers through HUD portability program;

Performs internal audits to review a random tenant selection of tenant files, to verify income and rent calculations, HQS inspections, use of EIV and IVT, correct and update the HCV database, and insure compliance with program regulations;

Performs self-assessments using HUD tools for Section 8 Management Assessment Program

(SEMAP), and completes the annual SEMAP certification for HUD monitoring;

Provides technical knowledge and expertise in the field of Section 8 housing.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: Thorough knowledge of housing and rental assistance program legislation; thorough knowledge of federal, state and local laws, codes, ordinances and regulations related to rental assistance programs; thorough knowledge of housing and rehabilitation program eligibility criteria, program standards and administrative practices; good knowledge of housing availability and community resources within the City; ability to interpret and apply ordinances and regulations relating to program services; ability to supervise and coordinate the work of others; ability to use automated office equipment for database management; ability to establish and maintain effective working relations with federal, state and local representatives, property owners, tenants, lawyers and community groups; ability to communicate effectively both orally and in writing; tact; resourcefulness; initiative; good judgment; ability to perform in a reasonable manner the essential function of the position.

Section 8 Administrator (Cont’d)

MINIMUM REQUIRED TRAINING AND EXPERIENCE: Possession of a high school or equivalency diploma and either:

  • Bachelor’s Degree * and four (4) four years of rental assistance experience in a Public Housing Authority or other government funded housing agency, two (2) years of which must have been in a supervisory capacity; or
  • Master’s Degree * in Public Administration or Business Administration and three (3) years of experience as described in (A), two (2) years of which must have been in a supervisory capacity; or
  • A satisfactory equivalent combination of training and experience as defined by the limits of (A) and (B).

SPECIAL REQUIREMENT: Possession of a valid license to operate a motor vehicle in the State of New York.

*NOTE: Education beyond the secondary level must be from a regionally accredited institution or one recognized or accredited by the Board of Regents of the New York State Department of Education as a post secondary degree granting institution

EW

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